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REGULAR MEETING OF THE COMMON COUNCIL

OF THE CITY OF EL MIRAGE

EL MIRAGE ELEMENTARY SCHOOL

12308 W. THUNDERBIRD ROAD, EL MIRAGE

6:00 P.M. – THURSDAY - APRIL 8, 2004

 

Minutes

 

CALL TO ORDER:  Mayor Robert Robles called the meeting to order at 6:00 p.m.  Council led the public in the Pledge of Allegiance.  Councilmember Cutright presented the Opening Prayer.

 

ROLL CALL:  Present were:  Mayor Robert Robles, Councilmembers Almond Cutright, Jr., Alice Ortiz, Bruce Baker, Michele Kern and Tensi Reed, City Manager BJ Cornwall, Attorney Fredda Bisman, Police Chief Dick Yost, Fire Chief Roy Levenda, Finance Director Diana Betancourt, Community Services Director Ramon Leon and City Clerk Edith Hoover.  Absent:  Vice Mayor Norma Valdez

 

CONSENT AGENDA:

 

Consideration and action approving a Proclamation proclaiming April “Child Abuse Prevention Month”.

 

Consideration and action approving a Proclamation proclaiming May 10th – 14th, 2004 as “Alternative Dispute Resolution Week”.

 

Consideration and action approving a Proclamation proclaiming April 11th, 2004 “World Parkinson’s Disease Awareness Day”.

 

Consideration and action approving a Special Event Liquor License for the Knights of Columbus to provide alcohol for the Fiesta De La Gente.

 

Consideration and action regarding an Application for Extension of Premises/Patio Permit as a permanent change for Rachel Gomez for the Rio Mirage Café Corporation.

 

Councilmember Ortiz made a motion to approve all items listed on the Consent Agenda; seconded by Councilmember Cutright.

 

VOTE:            Yea:                Baker, Ortiz, Reed, Cutright, Kern and Robles

                        Nay:

                        Absent:           Valdez

                        Motion:           Carried

 

MAYOR’S COMMENTS:

 

Mayor Robles congratulated Ramon Leon and his staff for an excellent Health Fair this past Saturday.  The City is receiving the street sweeper from MAG and it is being put together.  City Council is seeking three to five volunteers to participate in a City Hall Advisory Committee.  They will work with BJ and staff to help the City Council come up with a location.  Council wants the best place for the building.  They would rather have business on the corner of El Mirage and Thunderbird Roads across from the school.

 

REGULAR AGENDA:

 

Consideration and action regarding the June 30th, 2003 Financial Report.

 

Assistant Finance Director Irma Rojas reported the 2003 Financial Audit Report was done by Cronstrom & Trbovich who have worked with the City of El Mirage for over 10 years.  State law requires municipalities do an audit at the end of each fiscal year.  Copies will be available tomorrow at the City Clerk’s Office.  She gave an overview of the purpose and the process then reviewed areas with the most relevance.  The City received an unqualified audit opinion.  Cronstrom and Trbovich made some recommendations for improvements.  Ms. Rojas then reviewed the combined balance sheet, combined statement of revenue, expenses and returned earnings and notes to the financial statement.

 

Councilmember Kern made a motion to approve the 2003 Audit Financial Report ending June 30, 2003; seconded by Councilmember Reed.

 

VOTE:            Yea:                Baker, Ortiz, Reed, Cutright, Kern and Robles

                        Nay:   

                        Absent:           Valdez

                        Motion:           Carried

 

Consideration and action regarding the Proposed Capital Improvement Plan (CIP) for FY 04/05 through FY 08/09

 

Finance Director Diana Betancourt explained the process for the Capital Improvement Plan (CIP) for 2004-05 through 2008-09.  Capital projects are usually projects of $25,000 or more and take up to five years.  The CIP will be reviewed annually.  She then reviewed section totals and percentages.  Councilmember Kern requested the addition of a schedule synopsis of where the funds are coming from.  Councilmember Baker requested more input from Council.  Ms. Betancourt stated we are asking for the approval of the concept.  The final adoption will be included in the budget.

 

Councilmember Kern made a motion to approve the Proposed Capital Improvement Plan for FY04-05 through FY08-09 in concept subject to later amendments relative to the appropriations; seconded by Councilmember Ortiz.

 

VOTE:            Yea:                Baker, Ortiz, Reed, Cutright, Kern and Robles

                        Nay:

                        Absent:           Valdez

                        Motion:           Carried

 

Consideration and action regarding the second reading of Ordinance No. O04-03-08, repealing Ordinance No 35-003 and Section 14-6-10, Sign Regulations, of the City Zoning Code and adopting a new Section 14-6-10, providing for new sign regulations.

 

Senior Planner Mark Smith pointed out this is the second reading of the new sign code which sets standards with minimum and maximum requirements.

 

Councilmember Ortiz made a motion to approve the second reading of Ordinance No. O04-03-08, repealing Ordinance No. 35-003 and Section 14-6-10, Sign Regulations, of the City Zoning Code and adopting a new Section 14-6-10, providing for new sign regulations; seconded by Councilmember Reed.

 

VOTE:            Yea:                Ortiz, Reed, Cutright, Kern and Robles

                        Nay:

                        Abstain:          Baker

                        Absent:           Valdez

                        Motion:           Carried

 

Consideration and action approving a reorganization of the Public Works Department and the Finance Customer Service Department.

 

Finance Director Diana Betancourt reviewed the process and recommended there be three separate divisions.   The City Engineer would cover the Mechanic, Parks & Streets, and Engineering.  The Future Utilities Director would be responsible for Wastewater and Water.  The Planning Director or Planning Manager will be responsible for Code Enforcement, Planning Personnel and Building Official.  The Customer Services will provide for a Meter Services Supervisor and three Meter Services Workers.  There will be no changes to Planning and Zoning.

 

Councilmember Kern made a motion to approve the reorganization of the Public Works Department and the Finance Customer Services Department; seconded by Councilmember Baker.

 

VOTE:            Yea:                Baker, Ortiz, Reed, Cutright, Kern and Robles

                        Nay:

                        Absent:           Valdez

                        Motion:           Carried

 

COUNCIL SUMMARY OF CURRENT EVENTS:

 

Councilmember Almond Cutright, Jr. reported Channel 8 had a report card for all the cities in the West Valley which evaluated land use, water use, etc.   Unfortunately, the City of El Mirage was not included.

 

Councilmember Bruce Baker thanked everyone who showed an interest in the Home Rule at Tuesday night’s Public Forum. 

 

CITY MANAGER SUMMARY OF CURRENT EVENTS:

 

City Manager BJ Cornwall started his summary by wishing every a Happy Easter.  Saturday the City will be presenting the Spring Eggstravaganza.  He then displayed the story boards for the Thompson Ranch Elementary School, the El Mirage Elementary School and the Dysart High School; currently working on road improvements with tentative dates for El Mirage Road and Olive Avenue to begin in June and be completed by September, the Dysart and Thunderbird Road intersection is to begin in September and be completed in December, the Street Light Program will begin in May and has a completion date of 60-90 days.  He is continuing meeting with developers regarding a grocery store.  Mr. Cornwall then thanked Joe Quintana for the road work his department did because of the rain we had last week.  Applications are being accepted for Housing Rehabilitation.  The applications can be picked up at the Senior Center.

 

CALL TO THE PUBLIC:

 

There were no Comment Forms received for the Call to the Public.

 

PUBLIC ANNOUNCEMENTS:

 

Mayor Robles referred to the Public Forum and asked the public to please get out to vote.

 

EXECUTIVE SESSION:    No session requested

 

ADJOURNMENT:

 

Councilmember Kern made a motion to adjourn at 6:40 p.m.; seconded by Councilmember Baker.

 

VOTE:            Yea:                Baker, Ortiz, Reed, Cutright, Kern and Robles

                        Nay:

                        Absent:           Valdez

                        Motion:           Carried

 

 

                                                                                    ________________________________

                                                                                    Robert Robles, Mayor

 

ATTEST:

 

 

__________________________________

Edith W. Hoover, City Clerk

 

 

I hereby certify the foregoing minutes are a true and accurate record of the regular Council Meeting held on April 8, 2004 and a quorum was present.

 

 

 

                                                                                    ______________________________

                                                                                    Edith W. Hoover, City Clerk