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REGULAR MEETING OF THE COMMON COUNCIL

OF THE CITY OF EL MIRAGE

EL MIRAGE ELEMENTARY SCHOOL

13500 N. EL MIRAGE RD.

6:00 P.M, THURSDAY, April 28, 2005

 

Minutes

 

I.      CALL TO ORDER:  Mayor called the meeting to order at 6:07p.m. and led the public in the Pledge of Allegiance and Moment of Silence.

 

II.      ROLL CALL Present were:  Mayor Fred Waterman, Vice Mayor Michele Kern, Councilmembers Xavier G. Bedolla, Roy Delgado, Rick Monzon, Tensi Reed, Kathleen White, City Manager BJ Cornwall, Attorney Fredda Bisman, Police Chief Dick Yost, Finance Director Diana Betancourt, City Clerk Edith Hoover

   Absent was Fire Chief Roy Levenda (vacation)

 

III.      CONSENT AGENDA

1.                  Consideration and action proclaiming the week of May 1, 2005, as “Elk’s        National Youth Week”.

 

2.         Consideration and action regarding the approval of Area Agency on Aging    budget amendment for the period of July 1, 2005 to June 30, 2006 (fiscal           year 05-06).

 

Councilor Delgado made a motion to approve the consent agenda; seconded by Councilor Reed.

 

VOTE:            Yea: Bedolla, Delgado, Kern, Monzon, Reed, Waterman, White

                        Nay:

                        Absent:

                        Motion: Carried

 

IV.      MAYOR’S COMMENTS

Mayor read the Proclamation for Elk’s National Youth Week

 

V.      EXECUTIVE SESSION

 

Discussion and consultation with the City Attorney for legal advice relating to reporting structure for Council appointees.  A.R.S. §38-431.03(A)(3).

 

Councilor Delgado made a motion to convene into executive session at 6:12p.m.; seconded by Councilor Monzon.

 

VOTE:            Yea: Bedolla, Delgado, Kern, Monzon, Reed, Waterman, White

                        Nay:

                        Absent:

                        Motion: Carried

 

Councilor Delgado made a motion to close executive session and reconvene into regular session at 6:31p.m.; seconded by Councilor Reed.

 

VOTE:            Yea: Bedolla, Delgado, Kern, Monzon, Reed, Waterman, White

                        Nay:

                        Absent:

                        Motion: Carried

 

VI.      REGULAR AGENDA

 

A.  Consideration and action regarding approval of Resolution R05-04-13      declaring as a public record that Ordinance O05-04-05, amending Chapter 3      “Administration”, Article 3-1 “Officers in General” and Article 3-2 “Officers” as well as Chapter 4 “Police and Fire” Article 4-1 “Police Department” and Article   4-2 “Fire Department” of the City Code and delegating certain duties and       responsibilities to the City Manager.

 

Vice Mayor Kern made a motion to approve; seconded by Councilor Bedolla.

 

VOTE:            Yea: Bedolla, Delgado, Kern, Reed, Waterman

                        Nay:

                        Abstain: White, Monzon

                        Absent:

                        Motion: Carried

 

A1.      Consideration and action regarding approval of Ordinance O05-04-05             amending Chapter 3 “Administration”, Article 3-1 “Officers in General” and            Article 3-2 “Officers” as well as Chapter 4 “Police and Fire” Article 4-1 “Police    Department” and Article 4-2 “Fire Department” of the City Code and delegating            certain duties and responsibilities to the City Manager.

 

Councilor Delgado made a motion to approve; seconded by Councilor Reed.

 

VOTE:            Yea: Bedolla, Delgado, Kern, Reed, Waterman

                        Nay:

                        Abstain: White, Monzon

                        Absent:

                        Motion: Carried

 

B.  Consideration and action regarding the approval of Resolution R05-04-12           authorizing the police department to apply for a grant from the AZ Governor’s    Office of Highway Safety to purchase a mobile DUI and traffic enforcement        vehicle for the total of $41,000.

 

Chief Yost explained that this is an annual grant that the Police Department has been very successful with acquiring in the past.  This would allow them to apply for the grant and they should know in about 3 or 4 months whether they will get it or not.  Councilor Delgado asked how long it would be before they received the car.  Chief Yost stated before the Christmas holidays.  Mayor Waterman looks forward to the City having this.

 

Councilor Bedolla made a motion to approve; seconded by Councilor Reed.

 

VOTE:            Yea: Bedolla, Delgado, Monzon, Reed, Waterman, White

                        Nay:

                        Absent: Kern

                        Motion: Carried

 

C.  Consideration and action regarding appointment of a representative and an       alternate to the Community Development Advisory Committee (CDAC).

 

Mayor Waterman stated that Councilor Delgado is currently the representative with Vice Mayor Kern as the alternate.

 

Councilor Reed made a motion to keep Councilor Delgado and Vice Mayor Kern as alternate; seconded by Councilor White.

 

VOTE:            Yea: Bedolla, Delgado, Monzon, Reed, Waterman, White

                        Nay:

                        Absent: Kern

                        Motion: Carried

 

D.  Consideration and action regarding the approval of the award of the pre- purchase of the Long Delivery Electrical Equipment for the new Canterbury Dr.             well and water production facility to Brown Wholesale Electric in the amount    of $34,754.15 this amount includes sales tax.

 

Lucky Roberts, Water Resources Manager, stated that this was the lesser of two quotes that were given.  Councilor Delgado asked how many companies were contacted.  Lucky stated it was in the paper for a week and they only received the two bids. 

Anthony Piaza(?)  a resident, asked if there were any differences between the two proposals.  Lucky stated no.

 

Councilor Delgado made a motion to approve; seconded by Councilor Monzon.

 

VOTE:            Yea: Bedolla, Delgado, Monzon, Reed, Waterman, White

                        Nay:

                        Absent: Kern

                        Motion: Carried

 

E.  Consideration and action regarding the approval of a purchase order in the amount of $102,823.95 to Oldcastle Precast Communications for supply and delivery of prefabricated chlorination building and prefabricated electrical building to new Canterbury Dr. well site by May 2005 and Dietz Crane well site by January 2006 so that the final completion date of July 2006 will be met for both well sites to keep the City on schedule and in compliance.

 

Lucky Roberts, Water Resources Manager explained this item, they are a sole source.  This did go out to bid, it is a complete building and they gave a discount for purchasing all four buildings at once.  Councilor Delgado asked if they were the only ones who bid.  Lucky again stated they are the only company that provides this.

 

Councilor Delgado made a motion to approve; seconded by Councilor Reed.

 

VOTE:            Yea: Bedolla, Delgado, Monzon, Reed, Waterman, White

                        Nay:

                        Absent: Kern,

                        Motion: Carried

 

F.   Consideration and action regarding the approval of the award of contract            PW05-W02 for the supply of a pump and motor for the new Canterbury Dr.        water production facility to Navajo Pump in the amount of $60,356.72.

 

Lucky Roberts, Water Resources Manager explained this was a bid that went out to four companies; Navajo Pump came in the lowest.

 

Councilor Monzon made a motion to approve; seconded by Councilor Reed.

 

VOTE:            Yea: Bedolla, Delgado, Monzon, Reed, Waterman, White

                        Nay:

                        Absent: Kern

                        Motion: Carried

 

G.  Consideration and action regarding the approval of payment to APS in the          amount of $17,388 for the Economic Feasibility study.

 

Lucky Roberts explained this is for the electric to be brought to the well site.  They did a study and the City can get a refund in the future when the area is developed.  Councilor Delgado asked about another number that is in the back up.  Lucky explained they are only charging us for the installation of the unit.

 

Councilor Delgado made a motion to approve; seconded by Councilor Monzon.

 

VOTE:            Yea: Bedolla, Delgado, Monzon, Reed, Waterman, White

                        Nay:

                        Absent: Kern

                        Motion: Carried

 

VII.      COUNCIL SUMMARY OF CURRENT EVENTS

Councilor Delgado gave a summery of the Wellness Fair which had been held at the school a couple Saturdays ago. It was successful.  He wanted to acknowledge Betty Churchill for underwriting it and thank the school for the use of the facility.

Mayor discussed two upcoming clean up events May 7th and 14th.

 

VIII.      CITY MANAGER SUMMARY OF CURRENT EVENTS

BJ Cornwall discussed Dysart and Thunderbird.  Brooks Engineering will do a temporary improvement.  The city of Surprised agreed to do this with us.  The intersection will have signals all four ways.  We hope to have this done in June.

The City Hall Committee is working very hard to get us a new City Hall.  The City Advisory Committee needs more volunteers.  We are still working to get more retail.  We have some new things coming soon.  The Senior Center renovation is ahead of schedule and under budget.  He read the water bill insert regarding City Clean up May 7th.  We have been awarded a sidewalk design grant from MAG and will be applying for the construction grant.  There had been a Code meeting which was well attended and went very well.

 

IX.      CALL TO THE PUBLIC - NONE

 

X.      PUBLIC ANNOUNCEMENTS - NONE

 

XI.       ADJOURNMENT

Councilor Reed made a motion to adjourn at 6:57p.m.; seconded by Councilor Delgado.

 

VOTE:            Yea: Bedolla, Delgado, Kern, Monzon, Reed, Waterman, White

                        Nay:

                        Absent:

                        Motion: Carried