View Other Items in this Archive | View All Archives | Printable Version

REGULAR MEETING OF THE COMMON COUNCIL

OF THE CITY OF EL MIRAGE

EL MIRAGE SENIOR CENTER

14010 N. EL MIRAGE RD.

6:00 P.M. - WEDNESDAY, DECEMBER 15, 2004

 

Minutes

 

CALL TO ORDER: Mayor called the meeting to order at 6:01p.m. and led the public in the Pledge of Allegiance and Moment of Silence.

 

ROLL CALL: Present were:  Mayor Fred Waterman, Vice Mayor Michele Kern, Councilmembers Xavier G. Bedolla, Roy Delgado, Rick Monzon, Kathleen White, City Manager BJ Cornwall, Attorney Fredda Bisman, Police Chief Dick Yost, Fire Chief Roy Levenda, Finance Director Diana Betancourt, City Clerk Edith Hoover

Absent was Councilor Tensi Reed.  Excused was Vice Mayor Michele Kern to attend a MAG meeting.

 

CONSENT AGENDA:

 

Consideration and action regarding approval of a Special Event Liquor License for The Knights of Columbus #10915 to hold a New Year’s Dance at St. Theresita Church, 14016 Verbena on Friday, December 31 2004 from 8:00p.m. to 1:00a.m.

 

Consideration and action regarding approval of an employment agreement with Kimberly Furphy as the Water Regulatory/Safety Training Coordinator terminating on June 20, 2005.

 

Consideration and action regarding approval of an IGA with the City of Scottsdale for the sharing of certain computer modules to the AZTEC Case Management System.

 

Consideration and action regarding approval of an IGA with Maricopa County to extend the lease agreement for court facilities.

 

Consideration and action regarding approval of meeting minutes from the October 14, 28 November 4, 17 and December 2 Council meeting.

 

Councilor Delgado made a motion to approve; seconded by Councilor Bedolla.

 

VOTE:            Yea: Bedolla, Delgado, Monzon, Waterman, White

                        Nay:

                        Absent: Reed, Kern

                        Motion: Carried

 

MAYOR’S COMMENTS:

The City Council Contact Center line should be available tomorrow.  The number is posted in the water and public works departments.  Information will go out in the water bills and be advertised in the newspaper.  Generally, this is for citizens who want to get in contact with Councilmembers, there will be a form.  Councilor Delgado asked what the time frame is to respond.  Mayor explained that if it goes directly to a Councilmember, there is no time frame but the departments will have two working days to respond.  Councilor White thinks there should be an imposed deadline.  Councilor Monzon asked if there were procedures he can follow.  Mayor said no.  When someone calls in with a problem or request and it can be taken care of by a department, it will be transferred to the appropriate department.  If they ask to speak to a particular Councilmember, that person would get the message.  Councilor White stated that if it is in regards to a specific subject that an individual handles such as her involvement with transportation, then it could be delegated to them.  Councilor Monzon asked whether it would be advisable for the information to be shared at Council meeting such as how many and the subject of the calls to be sure responsibility is delegated.  As of now, Mayor will handle all the calls unless directed to a specific Councilor.

 

REGULAR AGENDA:

 

Consideration and action regarding approval of the addition of a Public Works Executive Assistant position to the Salary and Job Classification Plan.

Edith Hoover, Interim Human Resources Manager.  They feel this is a good time to add this position due to the resignation of the City Engineer.  Councilor Delgado asked if this was an open position announcement.  Edie stated this is a reclassification, in other words this person is being promoted; therefore it will not be open to others.  She read the job description.

 

Councilor White made a motion to approve; seconded by Councilor Monzon.

 

VOTE:            Yea: Bedolla, Delgado, Monzon, Waterman, White

                        Nay:

                        Absent: Reed, Kern

                        Motion: Carried

 

Consideration and action regarding the appointment of one Councilmember to the Commissioner Review Board.

 

Edith Hoover explained that due to the recall of Bruce Baker, we need a new member for this board.  Mayor has temporarily accepted this appointment.  Councilor White nominated Councilor Monzon.  He would be glad to accept.

 

Councilor Bedolla made a motion to appoint Councilor Monzon to the Commissioner Review Board; seconded by Councilor Delgado.

 

VOTE:            Yea: Bedolla, Delgado, Monzon, Waterman, White

                        Nay:

                        Absent: Reed, Kern

                        Motion: Carried

 

Consideration and action approving Resolution No. R04-12-61, authorizing the submittal of a grant application to the Maricopa County Community Development Block Grant (CDBG) funds and execute awarded agreements.

Regan Roach, Code Enforcement Officer, is overseeing these programs.  The two projects we are applying for are the water line replacements in two areas of the original town site totaling $600,000.  There are not enough hydrants but the lines cannot support the pressure needed.  This is a five year plan.  CDBG money can only be used for the original town site area.  Councilor Delgado asked which streets were involved.  A and B streets are the high priority, El Mirage and End street.  The second plan (B) is for Primrose, Alto and Palm.

 

The other part of this resolution is the HOME program.  This would rehabilitate four homes and buy three properties that are not eligible for rehabilitation.  This is in conjunction with Habitat for Humanity.  People would qualify through Habitat, we would purchase the property then Habitat would build the home.  Councilor Delgado asked if there was already a contractor.  Regan explained this would be done through the bid/procurement process.

 

Councilor White made a motion approve; seconded by Councilor Monzon.

 

VOTE:            Yea: Bedolla, Delgado, Monzon, Waterman, White

                        Nay:

                        Absent: Reed, Kern

                        Motion: Carried

 

Consideration and action regarding approval of a contract with AZM, Inc. for the installation of the Police Department modular buildings.

Tabled due to the contract not being received in time to be looked at by Council.

 

Councilor Delgado made a motion for this to be tabled till Friday December 17th at 5p.m.; seconded by Councilor White.

 

VOTE:            Yea: Bedolla, Delgado, Monzon, Waterman, White

                        Nay:

                        Absent: Reed, Kern

                        Motion: Tabled

 

Consideration and action regarding Resolution No. R04-12-62, adopting a Notice of Intent to assess new and/or increased City Development Fees.

 

Attorney Fredda Bisman, explained the process regarding increasing fees set out by State Law.  Mayor clarified that we have not done this Notice of Intent before.

 

Councilor Delgado made a motion approve; seconded by Councilor White.

 

VOTE:            Yea: Bedolla, Delgado, Monzon, Waterman, White

                        Nay:

                        Absent: Reed, Kern

                        Motion: Carried

 

EXECUTIVE SESSION CANCELED

 

Discussion and consultation with the City’s attorney in order to consider its position and instruct its attorneys regarding the public body’s position regarding contracts for services that is the subject of negotiations.  A.R.S Sec. 38-431.03.A(4)

 

Discussion and consultation with the City’s attorney for legal advice regarding the Open Meeting Law.  A.R.S Sec. 38-431.03.A(3)

 

COUNCIL SUMMARY OF CURRENT EVENTS

 

Councilor Monzon suggested we use this time to go down the table and have everyone explain what they have been doing since the previous meeting as a form of communication.

 

Councilor Monzon has been busy with St. Vincent de Paul.  They served 107 people over Thanksgiving.  They will do this again next Saturday.  They sent out questionnaires and put together food boxes accordingly.  He would like to see our toys for tots and St. Vincent de Paul work together next year.

 

Councilor White has been working with City staff on the toy drive.  She has been working with Chief Yost regarding the quad complaint.

 

Councilor Bedolla has also been working the toy drive.  The school district (whom he works for) is helping 180 families.

 

Mayor Waterman attended a Christmas party for migrant children at the Pueblo and worked on the toy drive.  He attends 5 or 6 meetings throughout the week such as WESTMARC.  The City has a grant committee that will become 501C3, which means a non-profit organization.

 

Councilor Delgado worked on the toy drive and the CDGB grant information.

 

CITY MANAGER SUMMARY OF CURRENT EVENTS

 

El Mirage and Olive project should be done in the next week.  The City will be receiving the PM-10 street sweeper that we applied for through a grant.  It should be delivered next week.  The contract was signed for the independent audit that was requested by the public and they will be here December 20th & 21st.  John F. Long foundation has donated $5,000 to the CAP program.  We have contacted the County and MAG to look at opening the dead end roads in the City.  The County has a contract to look at all roads from Bell to I-10.  We should see the report in spring.  Happy Holidays.

 

PUBLIC ANNOUNCEMENTS: NONE

 

CALL TO THE PUBLIC:

 

Alice Ortiz, 13605 B Street wants to know when they are going to clean the streets.

 

ADJOURNMENT

 

Councilor White made a motion to adjourn at 6:55p.m.; seconded by Councilor Monzon.

 

VOTE:            Yea: Bedolla, Delgado, Monzon, Waterman, White

                        Nay:

                        Absent: Reed, Kern

                        Motion: Carried